NOECA

SSEM = Pink Progressbook = Blue Parent Access = Green

SSEM Hotfix Release Web Version 5.0.1
DB Version 1406
Released: 9/18/2008
Installed on: 10/3/2008 5:00pm

Enhancements/Bug Fixes

The following enhancement/bug fixes items have been included in the SSEM 5.0.2 release:

Story	Item Description	ITC Ticket
706	Teacher with a Level 300 Access cannot Run EMIS Report - Teacher with a level 300 can now Run EMIS Report.	LACA
673	Create From Existing – User can now create from existing using imported forms from which to copy data.	SWOCA 746947
657	Added School Year – School Years “2009-2010” and “2010-2011” have been added to the drop down list. “2008 – 2009” set as default a school year.
653	Finalize Error 1080:38 – Use Previous Finalized Set Forms no longer returns an error 1080:38 error.	LACA
639	Print Merge – Complete Merge is now displaying the forms in the order that was saved in Print Merge.	SWOCA 724473
618	Proposed Form List Field Print Code – User can now print a Proposed Form where the description displays not the code.	NCOCC 729429
600	0 (zero) Displays on EMIS – 0 no longer displays when Date Code or EMIS form have a blank.	MVECA 740792

ProgressBook Hotfix Web Version 8.0.1 Hotfix
DB Version 1405
Released: 8/28/2008
Installed on: 9/2/2008 1:30 pm

The following administrative issues have been addressed in this release:
The ProcessCourseInfo stored procedure has been updated to prevent duplicate courses and classes from being created in ProgressBook.
The ProcessStudentInfo stored procedure has been updated for DASL-integrated districts to correct the issue that was causing students names to be populated in the address field instead of parents names.
The ProcessStudentInfo and ProcessStudentContactInfo stored procedures have been updated to increase performance when loading data. The ‘Sif Events’ error no longer occurs in the log file when data integration is run.
The ProcessAttendanceReasonCodeInfo stored procedure has been updated to prevent a duplicate codes error from occurring in some districts.

SSEM Hotfix Release Web Version 5.0.1
DB Version 1404
Released: 8/20/2008
Installed on: 9/2/2008 1:30pm

Enhancements/Bug Fixes

The following enhancement/bug fixes items have been included in the SSEM 5.0.1 release:

Story	Item Description	ITC Ticket
561	Use previous - When Selecting Use Previous For Finalizing IEP Forms, the data is now showing correctly on the EMIS Data Collection Form.
554	Un-finalized IEP report – an issue was corrected that caused the report to return zero results.
555	Required Forms for Finalization – the PR-06 Page 2 and PR04 forms are no longer required for finalization.
349	Non Compliance ID’s on EMIS form – the non compliance ID’s off of the Date Type Code Form are now showing on the Proposed EMIS Data Collection Form.
382	IEP Due Date report – the report now calculates based off of the Meeting date specified on the PR07 – Page 1 in the Meeting Date field.	NEONET- 600850
553	Deleting Finalized Sets – forms that were created as parts of other finalized sets are no longer being deleted.
241	Special Ed Coordinator and Department Approved on EMIS report – The Special Ed Coordinator and Department Approved fields now display on the EMIS report when checked off as options.
236	Prior Disability code removed from EMIS report – This field is no longer reported to EMIS and has been removed from the EMIS report.

SSEM Hotfix Release Web Version 5.0.0
DB Version 1403
Released: 7/23/2008
Installed on: 8/6/2008 11:30am

Enhancements/Bug Fixes

The following enhancement items have been included in the SSEM 5.0 release:

Story	Item Description	Enhance
227	Mass Printing Progress Reports. Allows users with classes to print all progress reports for students in the class at one time. Note: user will want to finalize previous year progress reports before taking advantage of this feature.	A20
228	Finalized Forms Report. Shows users the students with finalized IEPs in the specified date range, both those included/excluded from the EMIS Tools piece (see enhancement E21 below).	A29
230	Add to Banks from Forms. Allows the user to add information to the banks from the Import from Bank screen on forms. User can copy/paste text from form to the bank area for that field without leaving the Import from Bank screen.	B4
232	Create from Existing Restrictions. Shows user only the same form options when using the Create from Existing feature on forms creation instead of every form within that form type.	C12
131	EMIS Review Report Selection. Changes blue pin on the EMIS Report to arrow icon to better match other selection icons within the application.	D3
233	Unfinalized Forms Report. Shows users the students with unfinalized IEP cover pages so it is apparent which IEPs need to be finalized.	D11
131	EMIS Extract Error Message. Changes wording on the EMIS Extract generator from “errors occurred” to “data errors occurred” to better reflect results.	D24
138	EMIS Transaction Log Sorting. Allows user to sort data in the EMIS Transaction Log by clicking column headers and sorting accordingly. Also allows users to purge previous transactions based on user specified date range.	D29
234	View Forms Icons. For Admins with Delete Finalized access, moves Delete Form Set icon further away from View Form icon so wrong icon isn’t clicked.	E3
133	Pull if Present changes to finalization. Modifies the pull if present list on IEP finalization to no longer pull over some of the evaluation forms if they’ve been completed. Now, only IEP forms and Invitations pull over.	E17
134	Finalized Form Flag. Allows user to mark a finalized IEP/EMIS Set to not be included in the EMIS Report and EMIS Extract.	E21
132	Default Testing Dates on EMIS Form. Pre-populates the EMIS Form with the most common date of each test so field only needs corrected when different, not filled out for all tests.	F6
268	Removal of Form Wizard links. Removal of Form Wizard functionality in SSEM to allow for quicker forms development and better character limits on forms.
257	Removal of ActivePDF from application interface. Updates application to no longer user ActivePDF with the forms generation or any of the User Options. NOTE: Do not uninstall ActivePDF from servers at this time as the Admin Utility needs to be updated to remove ActivePDF (resolved in SSEM 5.1 – fall 2008)	---

The following bug fix items have been included in the SSEM 5.0 release:

Story	Item Description	ITC - Ticket
237	Drop-Down Lists. Corrected lists to display options in a single-spaced format.	---
374	Extra Testing Data on Preview DCF. Corrected issue where testing data from previously finalized IEPs was displaying on the Preview EMIS Data Collection Form for some districts.	LACA 647009 SCOCA 647695 OMERESA 649325 OMERESA 654769
376	EMIS Extract Blank. Corrected issue where EMIS Extract took longer than three minutes to run and process was stopped, generating a blank report. Now, the extract will continue to run until completed, generating extract and error log. Extract also enhanced to run quicker.	SWOCA 631290 HCCA 619444
275	Two Testing Pages on Preview DCF. Corrected issue where only first created testing page data displays on the EMIS DCF. Now, both the first and second testing pages display.	LACA 608205 OMERESA 625170
350	Gender Box on Finalized Set. Corrected issue where female gender box does not display as checked in Print Merge and Finalize screens.	SWOCA 659138 SCOCA 653700 NEONET 677809
245	Form Grade Levels Changing. Corrected issue where changing the grade level on the testing page changed the grade level on cover page.	MVECA 601632 NEONET 638697
399	SSL Friendly Default. Corrected application set up so spell check SSL friendly setting is defaulted to On as majority of ITCs use SSL for SSEM application.	---

ProgressBook Hotfix Web Version 8.0.1
DB Version 1402
Released: 7/23/2008
Installed on: 8/5/2008 3:00 pm

The following administrative issues have been addressed in this release:

Possible server performance issues that may have occurred when running the Grade Book Configuration Utility have been corrected.

For school districts that use the Special Services Education Module, the issue was corrected that prevented users from logging into SSEM after upgrading to ProgressBook v8.0.0.

The Delete Staff option has been updated so that staff members that are associated with homework assignments including attachments posted to the Parent Access Web Site can be deleted from ProgressBook.

ProgressBook Major Release Web Version 8.0.0
Parent Access: 3.3.0
DB Version: 1400.1
Released: 7/11/2008
Installed on: 8/5/2008 1:00 pm

New reference and procedural information for system administration users has been added to ProgressBook WebHelp v8.0, in addition to updated help topics for teachers.

The following issues have been addressed in this release:

Administrative Issues

For school districts that integrate with the DASL, McSIS, eSIS or SMS student information systems and use live attendance data integration, the following error, "ProgressBook was not able to link to (name of your SIS). Please contact your system administrator if the problem continues." displays if ProgressBook is not able to connect to your student information system and display the live attendance information from that system while taking attendance on the Daily Attendance and Daily Attendance by Seating Chart screens.

You can take daily attendance on the Absence Queue screen when the screen has been customized to hide the Schools column.

An error no longer occurs on the Staff screen when searching for a staff member with an apostrophe ( ' ) in the last name.

An error no longer occurs on the Course screen when searching for a course if no search results are returned. The message No Matches Found displays.

For school districts that integrate with all student information systems, ProgressBook correctly identifies the appropriate default grading scale.

For school districts that integrate with all student information systems except for McSIS, ProgressBook supports decimal places when using the percent mark type on report cards.

For school districts that integrate with the DASL student information system, an error no longer occurs when compiling a report card that uses the Numeric with Overrides (RptCards Only) graphical user interface (GUI) mark type.

For ProgressBook users logged in as Principal or Clerk, a student's schedule displays properly on the Student Schedule window when accessed from the Absence Queue screen or Attendance by Student List screen and the Show Hidden Classes option is no longer selected by default.

An error no longer occurs when users who don't have classes assigned to them access the Period Attendance screen from the Teacher Home Page. The following message displays, "No valid classes were found for this teacher. Please contact your administrator to report any problems."

Courses that are marked on the Update Courses window to be ungraded or excluded from the Parent Access Web Site do not display on the Report Card section on the Student tab on the Parent Access Web Site.

ProgressBook no longer supports Parent Access Web Site versions prior to 3.0.

ProgressBook 8.0 WebHelp displays properly in Safari 3.0 and all Firefox browsers in Macintosh, but does not display properly in Safari 1.x and 2.x.

Teacher Issues

The Student Progress Report displays properly when accessed from the View Progress link on the Schedule tab on the Student Profile screen.

The Student Progress Report by Assessments displays properly when accessed from the View Progress Report link on the Assessments tab on the Student Profile screen for classes using Grading Scale Custom Setup 2 Option.

The Student Progress Report displays properly when using reporting period names longer than 30 characters.

The Lesson Plan report displays lesson plans sorted first by class and then by the date taught.

The Content Taught (Listing taught standards) and Content Taught (Listing all standards) Lesson Plan reports calculate totals based on the number of days the class in which the lesson plan is taught meets.

The date that displays on the Daily Comments window when accessed from the Grade Book Grid is the date that the comment was entered.

For school districts that calculate semester and final averages to three decimal places, if a student's average is the same as the beginning number of the grading scale range, the correct letter grade is assigned to the student and not the letter grade of the range below the correct one.

For school districts that print report cards from ProgressBook, teachers can enter multiple comments for a class in a reporting period and they now display in the Teacher Comments area on the report card.

Teachers can enter comments on the Report Card Entry screen for classes in which there is an apostrophe ( ' ) in the district class ID or section description.

Errors no longer occur on the Information section of the Classroom tab on the Parent Access Web Site, when you create an attachment but do not upload it and when you create a link to a web site but do not include the URL on the Class Home Page Maintenance screen.

Attendance displaying in random order on the Attendance tab on the Student Profile screen has been corrected to display in descending order.

Since period attendance can only be taken on a day that a class is scheduled to meet, “Not scheduled” displays if you enter an invalid date on the Period Attendance screen.

You can no longer set an assignment due date to occur before an assignment start date on the Assignment Details and Assignment Marks screens.

The following enhancements have been made in this release:

Administrative Enhancements

School calendars have been enhanced to include instructional cycles, a customizable set of days that school meets during the week. The default cycle, Monday – Friday is set up at installation. You should assign an instructional cycle to your school’s calendar when you are setting it up at the beginning of the school year, but can also reassign cycle days in an instructional cycle associated with a specific calendar at any time during the school year in the event that school did not meet because of a weather emergency, for example.

The Transfer Staff Activity option has been added to ProgressBook to allow users to transfer classes, lesson plan banks, assignment banks and homework banks that are associated with one staff member to another staff member. It may be necessary in some circumstances to transfer a staff member's activity to another staff member before deleting the staff member.

The Delete Staff option has been enhanced to delete all of the activity such as lesson plans, assignments, assignment types, homework, Parent Access Web Site home pages, SSEM Comments and SSEM Locked Forms, associated with the staff member upon deletion of the staff member. However, the staff member cannot be deleted if they are still associated with classes.

The Standards Based Grade Book Configuration Utility has been added to ProgressBook. This utility is accessible from the Report Cards screen and allows system managers to set up teachers' grade books to automatically use the Grading Scale Custom Setup 2 option.

The search criteria on the Parent Access Account Maintenance screen and Student Search window has been updated.

Student information has been added when you place your cursor over a student's name on the Update Users window when updating Parent Access Accounts.

The Parent Access version number has been added to the Districts Login screen on the Parent Access Web Site.

The Geometric Shapes template piece for the 8.5 x 11 portrait, 8.5 x 14 portrait and 11 x 17 landscape report cards has been added.

For school districts that keep report card grade entry periods open all school year, the current grading period is determined by the report card publish date and not the report card entry end date. However, if the report card publish date is blank, the report card entry end date will be used. The current grading period based on this date is displayed on the Averages section on the Student tab on the Parent Access Web Site, as well as on the Exclude Lowest Marks screen.

Teacher Enhancements

The average percent displays for each assignment on the Grade Book Grid.

The Exclude Lowest Marks option has been enhanced to exclude lowest marks for one or more classes and class groups.

ProgressBook Minor Revision Release Web Version 7.1.3
Realeased 5/20/2008
Installed on: 5/21/2008 4:00 pm

The Change Password screen has been corrected to allow users using Windows authentication to change their passwords correctly.

SSEM Hotfix Release Web Version 4.3.0
Realeased 4/22/2008
Installed on: 5/19/2008

STORY	DESCRIPTION/NOTES	ITC - TICKET
	Errors on Print Merge and Finalize pages – the Print Merge and Finalize functions that use ActivePDF have been replaced with a new product in order to resolve errors seen on these pages. ActivePDF has not been completely replaced in all areas of SSEM yet however. Do not uninstall ActivePDF.	LACA–614241 NEONET–615238 MDECA–616041 MVECA-616589

ProgressBook Minor Revision Release Web Version 7.1.2
Realeased 4/28/2008
Installed on: 5/19/2008 3:00 pm

Teacher Issues

Teachers that have classes that met in previous reporting periods and were set up to use different calculation methods for each reporting period can now access those classes from the Teacher Home Page or Class Dashboard.

Administrative Issues

As a result of security testing, the Change Password screen has been updated to correct a discovered issue and provide additional security.

The ability to access information in ProgressBook after a user logged out has been eliminated. A new, more secure Logout screen has been added that ensures that users are completely logged out of the application once they click the Logout link.

ProgressBook Major Release Web Version 7.1
Parent Access 3.2
Database: 1303.1
Realeased 2/19/2008
Installed on: 3/4/2008 7:30 pm

The following issues and enhancements have been applied to ProgressBook Web v7.1/Parent Access 3.2 / DB version 1303.1

New reference and procedural information for the new curriculum director role and system manager users has been added to ProgressBook WebHelp v7.1, in addition to updated help topics for teachers.

The following issues have been addressed in this release:

Administrative Issues

For school districts that integrate with the DASL student information system, external student status codes imported from the student information system are supported in ProgressBook.

For school districts that integrate with the DASL student information system, ProgressBook has been updated to read live daily attendance for the Potential Skip Report and as a result the report can only be run for a single day.

For school districts that integrate with the Tenex, CIMS, and ADM2000 student information systems, report card marks for prior grading periods are saved.

The error in reconciling multiple attendance records for a student for one day on the Update Absence Info window no longer occurs.

For school districts that integrate with student information systems that support live attendance integration, attendance is read live from the student information system and displays on the Attendance section of the Student tab on the Parent Access Web Site.

Teacher Issues

Grouped classes display on the Student Progress Report even if the individual classes included in the group are hidden.

The assignment weight displays on the Student Progress Report if the weight is greater than 1.

On the Lesson Plan report, lesson plans are now sorted by the date taught and not by the date the lesson plan was created.

The Content Taught (Listing taught standards) and Content Taught (Listing all standards) Lesson Plan reports display the correct number of days taught.

Administrative Enhancements

The Curriculum Director role has been added to ProgressBook and enables users logged in as this role to perform the following tasks:

·         Create and maintain academic standards series and all its components

·         Create and search for lesson plans

·         Set up lesson plan sharing

·         Run lesson plan reports

·         Create and maintain grading scales

·         Update email address

·         Change password

The Curriculum Director option is available in the System Role list on the Update Staff screen and displays on the Staff screen when the role is assigned to a user.

Academic standards logic and database structure has been enhanced to provide school districts with the ability to set up and customize their own copies of academic standards. The following enhancements have been added.

·         Create and maintain customized academic standards series

·         Copy existing academic standards series

·         Activate and deactivate academic standards series and its associated content areas and standards components

·         Delete academic standards series and its associated grade bands, content areas, component types, and standards components

·         Import and customize component types from existing standards series

·         Align component types in standards series with lesson plans and assignments

·         Add and associate grade bands with standards series

·         Modify standards components in existing standards series

Ohio Pre-kindergarten and Social Studies academic standards have been updated.

A Next button has been added to the custom sort view on the Absence Queue and Add Students to List screens if the search results in more rows than is selected to display.

The Parent Access Extract has been enhanced to include the user’s email address and to exclude inactive students. All selection criteria to run the extract displays on one screen.

The Teacher Roster Setup option on the Feature Selection screen has been changed to Teacher Roster Setup for All Courses. This wording change clarifies the scope of the option when selected.

An Allow Teacher Roster Updates option has been added to the Update Course window, which when enabled for an individual course, allows teachers to update the class roster in any classes associated with that course, even if the Teacher Roster Setup for All Courses feature is not turned on.

The Term/Period column no longer displays on the Report Card Entry Dates by School screen. This column has been replaced by the Parent Access Publish Date column. Cross reference settings are now only accessed on the Period Cross Reference screen.

Depending on the student information system your school district is integrated with, multiple Term/Period columns may display on the Period Cross Reference screen.

It is recommended that ProgressBook works best running in Windows Internet Explorer 7.0 and higher.

The Student Mailing Address template piece for the 8.5 x 11 portrait report card has been added.

The Attendance (5 Col, ½ wid, Pres, Poss, ExAT UnExAT) template piece has been updated.

The Marks (7 columns) template piece has been updated for all report cards.

The Marks (6 columns) template piece for the 8.5 x 11 landscape, 2 columns report card has been added.

The Marks (6 columns, 1/3 width) template piece for the Legal tri-fold report card has been added.

The Marks (3 columns, 1/3 width) template piece for the Legal tri-fold report card has been added.

The Marks (3 columns) template piece for the 8.5 x 11 landscape, 2 columns report card has been added.

The Marks (2 columns) template piece for the 11 x 17, 2 columns; 8.5 x 11 portrait; and 8.5 x 11 landscape, 2 columns report cards has been added.

The new mark type graphical user interface (GUI) option, Numeric with Overrides (RptCards Only), has been added. If this option is used on the report card, it displays in the GUI column on the Mark Types screen and allows teachers to enter numeric as well as alphabetic marks included in the Mark list on the Report Card Entry screen.

The maximum length of staff login names has been increased to 100 characters.

The All Grade Levels option has been removed from the Select a Grade Level area of the Student Progress Report for users logged in as Master, Admin, Principal and Guidance to prevent the report from not running because of size.

Microsoft Office 2007 file extensions (.docx, .xlsx, .pptx) have been added to the web.config file for ProgressBook and Parent Access to allow Word, Excel and PowerPoint 2007 files to be uploaded.

Teacher Enhancements

The Exclude Lowest Marks option has been added to ProgressBook. This option is accessible from the Class Dashboard and Teacher Home Page and allows teachers to exclude the lowest assignment mark for each student in a class during a grading period. This option is not available in classes that use Grading Scale Custom Setup 2 option.

The Grade Book Grid has been modified with the following enhancements:

·         Lowest assignment marks excluded by the Exclude Lowest Marks option displays in magenta.

·         Lowest assignment marks excluded by the Exclude Lowest Marks option and posted to the Web displays in green.

·         Assignment marks excluded but posted to Web display in red instead of purple.

Users can search for academic standards by grade band on the Add Standards window and Lesson Plan Report screen when the Content Taught (Listing taught standards) and Content Taught (Listing all standards) report versions are selected.

Up to 100,000 characters of text can be typed or pasted into the text area on the Manage Templates window when creating lesson plan templates depending on the version of Internet Information Services (IIS).

Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Period Attendance screen if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.

Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the on the Attendance tab on the Student Profile screen if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.

Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Grade Book Grid if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.

Daily attendance arrival and dismissal times, AM/PM attendance codes and multiple absences codes may display on the Class Dashboard if the student information system your school district is integrated with supports these codes and uses Live or Non-Live attendance integration.

Assignments grouped by assessments display on the Student Progress window and the Student Progress tab on the Student Profile screen for classes that use Grading Scale Custom Setup 2 option.

The Parent Access Web Site 3.2 User Guide for Parents is accessible from the Help link on the Parent Access Web Site.

SSEM Release Web Version 4.2.1 DB 1303.2
Realeased 2/19/2008
Installed on: 3/4/2008 8:10pm

This release contains the following updates/enhancements to the SSEM application:

STORY

DESCRIPTION/NOTES

ITC - TICKET

Academic Standards Update – This release will allow SSEM to function properly with the new Standards structure released in ProgressBook 7.1.0.

EMIS transaction log - An issue was corrected so that only the current user’s district would show on the EMIS transaction log screen.

Finalization Error – An error was corrected that could cause the finalization screen to error if the user chose the exact same form more than one time and tried to re-finalize.

1102

Copy and Paste from Word w/ Quotes - An issue was corrected that caused text copied from Word that contained quotes to not display correctly when the form was reopened.

LNOCA -513612

Testing Dates – The drop down list on the Data Collection form for testing dates now displays the months of March, May, July, August, September and October.

LACA -

LRE codes updating on finalized form - An issue was corrected where LRE codes that were updated on the original form set were not showing as updated when the form was reopened.